Late fees – what’s better, percentage or flat amount?

Which is the better method of assessing a late payment penalty – a flat amount or a percentage of the past due amount?

Purpose of a late fee

Charging a late fee serves two purposes – to compensate the utility for the loss of operating cash and potential interest income because your customer didn’t pay on time and, secondly, to serve as a punitive measure (which is why some utilities call the late fee a penalty) to entice your customer to pay on time.

Flat amount late fees

A flat amount is the most straightforward and easiest way to charge late fees. It’s easy for your customers to remember, if they don’t pay their bill on time, to add $5 when they do pay.

However, flat amount late fees disproportionately impact your customers with low bills. A senior citizen living alone who receives a minimum bill every month pays the same late penalty as a large industrial user.

Percentage late fees

Charging a late fee as a percentage of the unpaid balance is a more equitable approach, insuring that customers with lower bills are assessed a lower penalty. However, if the late fee is too low, it may not serve the purpose of motivating your customers to pay on time.

Hybrid method

Back to the original question – which is better, flat amount or percentage? What if the answer to that question is “neither”?

The most creative solution to the flat amount vs. percentage dilemma is a hybrid of the two options. In this case the utility charges a percentage with a minimum amount, for example 10% with a minimum of $5.

Many times this is expressed as “10% of the balance due or $5, whichever is greater” or “$5 on balances of $50 or less, 10% on balances of more than $50”.

The advantage of the hybrid method is it maintains the punitive aspect of the late penalty for customers with low bills while insuring that customers with larger bills pay a larger late fee.

Which is most popular?

Based on the Utility Fee Survey conducted in 2012, the percentage method was by far the most popular. Click here to see the survey results.

Have you reviewed your late fee recently?

If you haven’t reviewed your late fee policy recently, now might be a good time to do so. If you have questions about your late payment penalty or would like assistance implementing a revised late fee policy, please give me a call at 919-232-2320 or e-mail me at

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© 2014 Gary Sanders

Is your field force automated?

Many utilities are moving away from paper service orders and equipping their field service technicians with electronic devices. Is your utility one of them?

Primary benefit

The primary motivation for automating field workers is the ability to transmit service orders electronically.

Electronic delivery of service orders expedites the process of getting information to the field, saving travel time to and from the office to pick up new service orders.

For more urgent service orders, electronic transmission eliminates the need to call the service technician and risking a garbled radio transmission or poor cell service. This enables your organization to improve customer service by providing accurate information to your field force in a more timely fashion.

Secondary benefit

An additional benefit of automating field service technicians is access to information. With the right technology in place, your field staff can access GIS maps or relevant information from your billing system.

For example, imagine one of your field service technicians being dispatched to re-read a meter due to a high bill complaint. The angry customer meets your service person at the meter, ranting and raving about his bill.

How disarming would it be for your field service technician to be able to show the customer a graph of their usage history to explain that this is their normal usage pattern?

Technology platform

Have you embraced technology for your field service technicians? If you have, what technology platform do you use?

If you don’t mind, please take a moment and complete this poll about what types of devices your field service technicians use.


If you’ve got questions about automating your field force, feel free to give me a call at 919-232-2320 or e-mail me at

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© 2014 Gary Sanders