A previous issue dealt with improving final bill collection rates. So how do you know if your efforts are paying off?

In the final issue of last year, looking back at 2013 and looking ahead to this year, I solicited ideas for newsletter topics. Thanks to a couple subscribers, I got several good ideas. One of those asked about benchmarking collection rates for final bills.

Review your aging report

Provided your billing software offers an aged trial balance, or some other aging report, using the totals from this report can provide an effective way of tracking the success of your final bill collection rate.

If your utility bills monthly, and you have any semblance of a cut-off policy, it’s safe to assume any outstanding balances over 60 days old are final billed accounts that haven’t paid.

Do you have balances over 60 days old that are still active accounts? If so, you may want to review your utility’s days of exposure.

Calculate your delinquent receivables percentage

Calculate the percentage of your accounts receivable that is delinquent by dividing the sum of 60 day and 90 day arrears by the total accounts receivable:

Delinquent Receivables Percentage

Track your trends

If you compute your delinquent receivables percentage over the course of several years, you can plot this on a graph and observe the trend line.

If it is trending downward, congratulations! Your final bill collection rate is improving.

Take write-offs and debt set-offs into account

If you write off seriously delinquent accounts on a infrequent basis (for example, once a year) be sure to take this into account. For obvious reasons, your delinquent receivables percentage will drop significantly immediately following a write-off.

Likewise, for utilities in states with debt set-off programs, if you are aggressive in pursuing debt set-off collections, you will see a sizable increase in delinquent collections in March and April.

Following the trend over the course of several years will help offset the impact of write-offs and debt set-off collections.

Are you satisfied with the results?

Is your final bill collection rate as good as you would like it to be?

If not, it may be time to review your policies and procedures. Please give me a call at 919-232-2320 or e-mail me at gsanders@logicssolutions.com to learn more about how a business review could assist you with improving your final bill collection rate.

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© 2014 Gary Sanders